Incoming_links Space USE
Overview
To record the identified stock discrepancies, inventory adjustment documents are created. These stock discrepancies can be results of the inventory count and discrepancies detected during regular warehouse operations.
The company can use inventory count sheets to automatically fill new inventory adjustment documents.
If inventory discrepancies are found during warehouse operations, the company creates and fills inventory adjustment documents manually.
When inventory adjustment documents are created for a group of companies (centralized warehouse management), the actual and positive inventory of the company is monitored.
When it comes to inventory reclassification and quality change, goods receiving data is filled with the goods disposal data.
Once inventory adjustment documents are created, available inventory data is updated. These data shows the available physical inventory.
Stock adjustments registered during warehouse operations, such as physical inventory counts or instant stock adjustments without inventory counts, require recognition in financial accounting.
Periodically, the company analyzes registered stock adjustments, finds out each cases, the reasons for the deviations, determines the stock owner company, evaluates the goods, determines the guilty party, makes decisions about the financial consequences for the company. All such decisions must be documented according to enterprise policy.
Depending on the decisions made, stock adjustments are recognized in financial accounting in different ways: as profit and loss items in the current period, as an employee’s receivables, as a third-party receivable, or payables to third-party. At this stage, the cost of goods is evaluated. Cost evaluation is especially important in cases of stock reclassification or stock quality changes. For simplification purposes, data on the cost of goods can be filled in with data from disposed goods.
As a result of the process, stock adjustments are correctly recognized in financial accounting.
Recognize stock adjustments
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flowchart
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Paths
| Path | Warehouse and delivery → |
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| Surplus, shortage, stock quality change → Inventory |
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How to
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check stock
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adjustments pending recognition
1. Go to Warehouse and delivery and , then click click Inventory count sheets adjustments under Surplus, shortage, stock quality change.
2. Click the Reports → Stock discrepancies reportIn the Inventory adjustments workplace, select the Warehouse, then click the To register → Reports hyperlink.
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3. In the Unregistered surpluses and shortages of goodsreport, review check the list of stock differences to consider and process.
Paths
stock
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| e1cib/command/DataProcessor.WarehouseGoodsIssueReceipt.Command.WarehouseActs |
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| e1cib/command/Обработка.ЖурналСкладскихАктов.Команда.ОткрытьФормуСпискаСкладскихАктов |
adjustments pending recognition in financial accounting.
How to recognize stock adjustments
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using a wizard
1. Go to Warehouse and delivery and then click In the Inventory adjustments under Surplus, shortage, stock quality change.
2. Click workplace, select the Warehouse, then click Create → By using wizard.
32. In the the Inventory adjustment wizard workplace, on the Setuppage, select the Warehouse.4. Specify the specify the Physical inventory register period and period, the Inventory adjustment date.
5. Click Set filter to customize the selection.
6. Click , click Next.
73. On the the Reclass stock or change quality page, select a line in the Stock shortage table and a relevant line in the Stock surplus table.8. Click , click Process selected itemsand specify , Specify the quantity to reclass.
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Click Reclass all stock and Process stock quality... to automatically reclass all matched lines. |
The system will automatically fill the 4. Check data in the Stock reclasses and quality changes table with inventory to offset.9. Review the filled informationbelow. Click Next.
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You can reclass stock only for goods with a common unit of measure as during the offset the quantity of outbound and inbound goods is the same. You cannot make a stock reclass transaction for items that have different VAT rates. The stock quality change transaction is made only for the goods that have different quality attributes. |
10. Click Next.
11. 5. On the Assign company stock for adjustment page, do one of the following, click the Operation type, select the relevant operations.
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The following scenarios are available:
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12. Review the information in the Stock discrepancies pending company stock assignment table.
13. Select the line and click 6. Select lines, click Company remaining goods report.14. In the the Company stock balancereport, review check the list of companies in columns that have the selected item in available stock.
15. Go back to the Assign company stock for adjustment page.
16. Select the line and 7. Select lines, click Assign company stock manually.17. Select the Companyautomatically, select a Company, click Ok. Click Next.
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Click Assign company stock automatically to assign company stock automatically to all lines. Define You may define the priority for the list of companies. If the item is identified in several companies' stock, the system will select the first specified in the order of priority. |
The system will automatically fill the Stock discrepancies assigned to company stock table with the inventory assigned to company stock.
18. Click Next.
The system will automatically create and fill all necessary inventory adjustment documents.
It is also possible to select the line, click Assign company stock manually, and select a Company. |
8. 19. On the Review generated inventory adjustment documents page, review check the list of created and posted inventory adjustment documents if there are no errors.
209. Open the document and fill the required fields if the document is not posted.
21. Select the documents, click Print and choose the necessary print forms.
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All necessary print forms shall be customized during the implementation project. |
How to change goods quality
1. Go to Warehouse and delivery and then click Inventory adjustments under Surplus, shortage, stock quality change.
2. Click Create and choose the Stock quality change (by custom price) or Stock quality change (by cost) business transaction.
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The Stock quality change (by custom price) business transaction allows you to define a custom price for the inbound stock, which is different from the price of the outbound stock of the original quality. The Stock quality change (by cost) business transaction accepts inbound stock of a new quality at the same price as the outbound stock of the original quality. |
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, maintain expense and income records.
10. Fill other required fields. Post the document.
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4. Fill the Company, Business unit, Warehouse, Price type, Expense item, and Expense dimension fields.
5. Click the Stock tab.
6. Add a new line and fill all required fields: original Item, original Item variant, other quality Item, other quality Item variant, Quantity, and other.
7. Specify the Price field manually or click Fill in prices → by cost/price type depending on the business transaction.
How to reclass inventory
1. Go to Warehouse and delivery and then click Inventory adjustments under Surplus, shortage, stock quality change.
2. Click Create and choose the Stock reclass business transaction.
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4. Fill the Company, Business unit, Warehouse, and Price type.
5. Leave the Receive goods at adjustment cost check box cleared.
6. Do one of the following:
- Specify the Expense item, Expense dimension, Income item, and Income dimension fields to record cost differences of the reclassified goods.
- Select the Receive goods at adjustment cost check box to avoid any differences in the cost of the reclassified goods.
7. Click the Stock tab.
8. Add a new line and fill all required fields: original Item, original Item variant, other Item, other Item variant, Quantity, and other.
9. Specify the Price manually or click Fill in prices → by cost/price type.
How to recognize inventory shortage
1. Go to Warehouse and delivery and then click Inventory adjustments under Surplus, shortage, stock quality change.
2. Click Create and choose the Stock shortage recognition business transaction.
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4. Fill the Company, Warehouse, Price type, Expense item, and Expense dimension fields.
5. Click the Stock tab.
6. Add a new line and fill all required fields: Item, Item variant, Quantity, and other.
The Price will be defined within the cost calculation procedure.
How to recognize inventory surplus
1. Go to Warehouse and delivery and then click Inventory adjustments under Surplus, shortage, stock quality change.
2. Click Create and choose the Stock surplus recognition business transaction.
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4. Fill the Company, Business unit, Warehouse, Price type, Income item, and Income dimension fields.
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6. Add a new line and fill all required fields: Item, Item variant, Quantity, and other.
7. Specify the Price field manually or click Fill in prices → by cost/price type.