Definition
According to the results of the identified differences in the inventory, both as a result of the inventory count and during the fulfillment of regular warehouse operations, the inventory adjustment documents are created.
Inventory count sheet data are used for the automatic filling of new inventory adjustment documents.
If differences are found in the inventory during warehouse operations, inventory adjustment documents are created and filled in manually.
In the case of creating inventory adjustment documents for the group of companies (centralized warehouse management), the actual (and positive) inventory of the company is monitored.
In case of inventory reclassification and inventory quality change, the data on the accepting goods are filled in with the data of the disposing goods.
The result of creating inventory adjustment documents is an update of available inventory data that reflects the physical available inventory.
Business process diagram
How to review stock differences
Go to the Inventory count sheets list.
Click the Reports → Appearance report.
In the Unregistered surpluses and shortages of goods report.
Review the list of stock differences to be considered and processed.
How to settle inventory differences (using wizard)
Go to the Warehouse acts list.
Click the Create → By using wizard command.
In the Warehouse act wizard workplace, go to the Setup page
Select the Warehouse.
Specify the Physical inventory register period and the Warehouse act date.
Click the Set filter to customize the selection.
Click the Next button.
On the Offset by regrading and damage page
Select line in the Written-off goods table and relevant line in the Recorded as received goods table.
Click the Set off selected lines button and specify the quantity to reclass.
Note
Click the Set off all misgrading and the Set off all misgrading button to automatically reclass all matched lines.
The system will automatically fill in the Goods offset by misgrading or damage table with inventory to be offset.
Review the information filled in.
Click the Next button.
On the Allocation by companies page
Select the Damage in the Operation type to process data related to changes in quality and generate the Goods damage and Goods damage (recording of goods items as received) documents.
OR Select the Regrading in the Operation type to process data related to item reclassification and generate the Goods regrading documents.
OR Select the Write-off in the Operation type to process data related to inventory shortages and generate the Inventory shortage write-off documents.
OR Select the Recording as received in the Operation type to process data related to inventory surplus and generate the Inventory surplus recognition documents.
Review the information in the Goods to divide among companies table.
Select the line and click the Company remaining goods report button.
In the Company stock balance report
Review the list of companies in columns having the selected item in available stock.
Return to the Allocation by companies page.
Select the line and click the Refer to the selected company button.
Select the Company.
Note
Click the Allocate according to company stock balance button to assign company stock automatically to all lines.
Define the priority for the list of companies.
If the item is identified in several companies' stocks, the system will select the first specified in the priority sequence.
The system will automatically fill in the Goods distributed between owners table with inventory assigned to company stock.
Click the Next button.
The system will automatically create and fill in all necessary inventory adjustment documents.
On the Posting certificates page
Review the list of created and posted (if there are no errors) inventory adjustment documents.
Open the document and fill in the required fields, if the document hadn't been posted.
Select documents, click the Print button and choose the necessary print-out forms.
Note
All necessary print-out forms shall be customized during the implementation project.
Settle stock differences commercially (manually)
Inventory quality change
Go to the Warehouse acts list.
Click the Create command and choose the Goods damage or Goods damage (recording of goods items as received) business transaction.
In the Goods damage document, go to the Main tab.
Fill in Company, Business unit, Warehouse, Price type, Expense item and Expense dimension fields.
Go to the Goods tab.
Add a new line and fill in all required fields- original Item, original Item variant, another quality Item, another quality Item variant, Quantity, etc.
Specify the Price field manually or click the Fill in prices -> by cost/price type command - depending on the business transaction.
Inventory reclass
Go to the Warehouse acts list.
Click the Create command and choose the Goods regrading business transaction.
In the Goods regrading document, go to the Main tab.
Fill in Company, Business unit, Warehouse, Price type
Leave the Receive goods at writing off cost checkbox unselected, specify Expense item, Expense dimension, Income item, Income dimension fields - to record cost differences of the reclassified goods.
OR Select the Receive goods at writing off cost checkbox to avoid any differences in cost of the reclassified goods.
Go to the Goods tab.
Add a new line and fill in all required fields- original Item, original Item variant, another Item, another Item variant, Quantity, etc.
Specify the Price field manually or click the Fill in prices -> by cost/price type command.
Inventory shortage recognition
Go to the Warehouse acts list.
Click the Create command and choose the Inventory shortage write-off business transaction.
In the Inventory shortage write-off document, go to the Main tab.
Fill in Company, Warehouse, Price type, Expense item and Expense dimension fields.
Go to the Goods tab.
Add a new line and fill in all required fields- Item, Item variant, Quantity, etc.
The Price will be defined within the cost calculation procedure.
Inventory surplus recognition
Go to the Warehouse acts list.
Click the Create command and choose the Inventory surplus recognition business transaction.
In the Inventory surplus recognition document, go to the Main tab.
Fill in Company, Business unit, Warehouse, Price type, Income item and Income dimension fields.
Go to the Goods tab.
Add a new line and fill in all required fields- Item, Item variant, Quantity, etc.
Specify the Price field manually or click the Fill in prices -> by cost/price type command.