Overview
Payment terms are defined when the items, quantity, and prices are filled in the purchase order. The process is used for both types of business-scenario: purchase with credit payments and purchase with advance payments.
Within this process, you need to fill in payment terms. Payment terms in the purchase order are filled in from the selected terms of purchase. Terms of purchase are usually specific, because they are defined by each vendor individually.
For one-time transactions with non-regular vendors, payment terms are filled in manually.
As a result of this process, the payment terms for the purchase order are filled in.
Video guide
Fill in vendor payment terms flowchart
Paths
| Path | Purchasing → Purchasing → Purchase orders |
|---|---|
| In-app link EN code |
e1cib/list/Document.PurchaseOrder
|
| In-app link RU code |
e1cib/list/Документ.ЗаказПоставщику
|
How to apply payment terms from terms of purchase
1. Go to Purchasing, then click Purchase orders under Purchasing.
2. Open the required Purchase order document, and click the Main tab.
3. In the Purchase order document, open the Terms of purchase selected.
4. In the Terms of purchase, click the Purchase conditions tab, check all settings in the Payment terms section.
5. In the Purchase order document, click the Payment hyperlink.
6. In the Payment rules form, check if the AR/AP accounting, the Payment method, and the Bank account fields are filled according to the Terms of purchase.
7. Click Fill in by terms of purchase.
8. Check the data populated: the Period, the Calculate from condition, the Payment date, the % of payment, and the Payment amount.
9. Click Apply and Post the document.
How to fill in payment terms manually
1. In the Purchase order document, click the Main tab.
2. Click the Payment hyperlink.
3. In the Payment rules form, select the AR/AP accounting, the Payment method, and the Bank account fields.
4. Click Add, fill in the Period, the Calculate from condition, the Payment date, the % of payment, and the Payment amount.
5. Select the Control condition: the Payment before confirmation or Payment before shipment for scenarios with advance payments, the Payment after shipment or Payment regardless of shipment for scenarios with payments in credit.
6. Click Apply and Post the document.