Overview

The process manages last-minute control procedures of the material availability for production purposes.

The changes happened in the actual stock also take place in the account because they can interrupt the actual scheduled production. For example, it can be an undelivered material, postponed delivery, missing materials in stock, material breakdown, and other.

During the process, aligning the desired delivery dates with the start date of the production schedule can reduce the occurrence of premature delivery of materials that will begin much later.

As a result of the process, the availability of the required materials is checked, the availability is confirmed, and a missing material list is checked.

Control material availability for production flowchart

Control material availability for production

(v.0)

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Paths

PathManufacturing → Production scheduling and controlling → Production order queue management
In-app link EN code

e1cib/command/CommonCommand.ManagementOfProductionOrderQueue

In-app link RU code

e1cib/command/ОбщаяКоманда.УправлениеОчередьюЗаказовНаПроизводство

How to align required supply dates with production schedules

1. Go to Manufacturing and click Production order queue management under Production scheduling and controlling.

2. Select scheduled orders and click Actions and then Move requested supply dates.

3. Review material items whose current required date is earlier than the start date of the production schedule.

4. Start the aligning procedure by clicking the Move shipment dates.

5. The system will automatically copy the start date of the schedule as the required dates for the materials whose current required date is earlier than the start date of the schedule.

Note

When you move required supply dates to later dates in stages that are planned much later due to restrictions not related to the supply of materials (for example, lack of capacity, end date of the stages-predecessors), such stages cannot subsequently be rescheduled to earlier dates than these required supply dates.

6. Perform this step manually. Click the Supply tab, drill down the stages, and change the required dates.

Paths

PathWarehouse and delivery → Demand fulfillment → Order supply forecast
In-app link EN code

e1cib/command/CommonCommand.OrderSupplyForecast

In-app link RU code

e1cib/command/ОбщаяКоманда.СостояниеОбеспеченияЗаказов

PathWarehouse and delivery → Demand fulfillment → Inventory assignment adjustment
In-app link EN code

e1cib/list/Document.InventoryAssignmentAdjustment

In-app link RU code

e1cib/list/Документ.КорректировкаНазначенияТоваров

How to check material availability and reservations

1. Go to Warehouse and delivery and click Order supply forecast under Demand fulfillment.

2. Use custom filters to show Production stages only.

3. For each line of the production stages, check the State column.

Note

The States descriptions in the Order supply forecast:

  • Supplied at warehouse. Item stock is available in stock now.
  • Supplied by date. Item stock will be available by the confirmed purchase or production order.
  • Expected based on unconfirmed order. Item stock will be available by the placed but unconfirmed purchase or production order.
  • Supply. The procurement is in process but no purchase or production orders are placed.

4. For each line of the sales order, check the Requested supply date column.

Note

The sources to calculate the Requested supply date in the Order supply forecast:

  • Confirmed or scheduled production date of Production order
  • Confirmed or scheduled goods receipt date of Purchase order
  • Standard Lead times of applicable Procurement strategy
  • Not defined means there is no applicable Procurement strategy

5. Drill down to the exact Production order, Purchase order, or Procurement strategy and check the information.

Check assigned stock in the local warehouse

1. Drill down to the production stage.

2. Click the Supply tab.

3. Open the item card.

4. Click Reports to open the Remaining goods and availability report.

5. In the Remaining goods and availability report:

  • Choose the Warehouse and run the report.
  • Analyze the quantity for all items for the selected position: available, planned, reserved stock.
  • In the In reserve column, drill down by the Assignment.
  • Analyze the Assignment dimension and find a stock for Lines of business that are applicable to the production department.
  • Make sure that you can reserve the assigned stock for the production stage again.

Check reserved stock in the local warehouse

1. See how to execute backorder processing if the delivery of other orders that contain reserved goods can be postponed.

How to replace with alternative items

1. Open the production stage.

2. Click the Supply tab.

3. Click Supply and then Show substitutes to enable the display of the column with substitutes.

4. Select the item card and click Supply and then Pick substitutes.

Note

Rules for operating with alternative materials:

  • You can select an alternative material only for those lines that have the To supply action variant.
  • Only valid Permissions are available for replacement.
  • Only alternative materials are available on stock (not assigned, not reserved) are available for replacement.
  • Intermediate products produced during the execution of the stage cannot be replaced with alternative materials.
  • The external work and the work produced during the execution of the stage cannot be replaced with alternative materials.

5. In the Select valid substitutes window:

  • Review the Permissions list and quantity available in stock.
  • Specify the quantity for substitution and check if the automatic quantity conversion is correct.
  • Select the Permission and click Replace.

6. The system will automatically:

  • Replace the item with the alternative one.
  • Set the action to Reserve at warehouse.

How to perform stock reservations

Engage available stock

1. Go to Warehouse and delivery and click Order supply forecast under Demand fulfillment.

2. Find a production stage whose items have the Supplied at warehouse status and drill it down.

3. In the Production stage document, click the Supply tab.

4. Select lines and click Supply and then Reserve.

5. The system will automatically set the action to Reserve at warehouse, change delivery dates, and split the lines according to the current state of the supply.

6. Post the document.

7. The system will automatically reserve the item stock available in the warehouse right now and transfer the information to the production stage.

8. Open the Stock availability report.

9. Check if the stock is reserved.

Engage stock in expected delivery

1. Go to Warehouse and delivery and click Order supply forecast under Demand fulfillment.

2. Find a production stage whose items have the Supply status and drill it down.

3. In the Production stage document, click the Supply tab.

4. Select lines, open the Action field menu, and select Reserve at warehouse....

5. Select a Warehouse and specify the quantity for reservation in the Pick column.

6. Post the document.

7. The system will automatically reserve the item stock from expected deliveries of the placed purchase orders and transfer the information into the production stage.

8. Open the Stock availability report.

9. Check if the stock is reserved.

Engage assigned stock

1. Go to Warehouse and delivery and click Inventory assignment adjustment under Demand fulfillment.

2. Create a new list.

3. Choose the Assignment removal or Multiple assignment removal transaction.

4. Specify the Company.

5. For Assignment removal, select the Assignment.

6. Fill the items with assigned stock automatically.

7. Change the quantity for reallocation.

8. Specify new Assignment. 

9. Post the document.

10. Open the Stock availability report.

11. Check if the stock is reserved.

Paths

PathManufacturing → Production scheduling and controlling → Stage dispatching
In-app link EN code

e1cib/command/CommonCommand.StageDispatching

In-app link RU code

e1cib/command/ОбщаяКоманда.ДиспетчированиеЭтаповПроизводства

How to review unavailable items

1. Go to Manufacturing and click Stage dispatching under Production scheduling and controlling.

2. Set the Pending supply status.

3. Select a stage and click .

4. In the State column, find materials that are currently unavailable (all states other than the Supplied on warehouse).

How to initiate rescheduling

1. The system will automatically set the stage and the corresponding order to Production schedule calculation is required when the supply date is shifted forward in time.

2. Create Duty to inform the scheduling manager about other important issues.

How to initiate task for procurement teams

1.  Create Duty to inform the procurement manager about important issues.

How to initiate task for quality teams

1. Create Duty to inform the quality control manager about important issues.

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