Overview
Once you receive invoices from a vendor without the purchase order scenario, you need to process them. Such invoices have no reference to a purchase order, as well as to items catalog. This scenario is most often used for one-time transactions for the purchase of materials and services, as well as for the acquisition of non-current assets. As a rule, a limited number of highly qualified users have access to creating such documents, because this scenario involves performing manual controls.
This process involves creating and entering invoice data to the simplified form of invoice document, then manual checking for formal compliance to internal and government regulations.
As a result, the vendor invoices for one-off services and assets are processed.
Video guide
Process vendor invoices for one-off services and assets flowchart
Paths
| Path | Purchasing → Purchasing → Purchase documents (all) |
|---|---|
| In-app link EN code |
e1cib/app/DataProcessor.LogOfPurchaseDocuments
|
| In-app link RU code |
e1cib/app/Обработка.ЖурналДокументовЗакупки
|
How to create and fill in vendor invoices
1. Go to Purchasing, then click Purchase documents under Purchasing.
2. Click Create, then click Vendor invoice - Services and Assets.
3. In the Vendor invoice - Services and Assets document, go to the Main tab, select the Company.
4. Select the Vendor, the Counterparty.
5. Go to the Services and assets tab, add a new line, and enter a short description of the one-time service or asset in the Content field.
6. Enter the Quantity, the Price.
7. Choose the VAT rate.
8. Specify the Line of business if applicable.
9. Save the document.