Overview
As soon as the consumption document is created, the items and quantities are filled in, then cost, and expense accounting analytics need to be maintained. Most often, this process concerns purchase orders and incoming invoices, as well as documents for the consumption of materials, finished products and services. However, this instruction may also be the applicable to a number of other warehouse, sales, purchasing operations, such as: stock shortage recognition, stock quality changes, consignment stock adjustments.
Selecting the correct expense item and expense dimension requires the user to be highly skilled in enterprise cost accounting. Therefore, it is recommended that each such document be filled and checked by a specialist. Assignment data is also important if the cost accounting by assignments scenario is activated.
As a result, the expense records are maintained for the consumption operations.
Video guide
Maintain expense records flowchart
How to maintain expense records for material and service consumption
1. Go to the document, go to the tab containing the items.
2. Select the Expense as checkbox,
3. Select Expense item.
4. Select the Expense dimension.
5. Select the cost center in the Receiving business unit.
6. Post the document.
Note
In the Inventory consumption order or Inventory consumption document:
- Go to Main tab, select the cost center Business unit.
- Go to Goods tab, select Expense item, and the Expense dimension.
In the Purchase order or Vendor invoice document:
- Go to Goods tab, select Expense item, and the Expense dimension.
- In the Receiving business unit column, select the cost center Business unit.
- Check if the Assignment column is specified.
In the Backflush production or Production stage documents:
- Go to Manufactured products tab, in the Production direction column: select the Expense as option.
- In the Recipient column: select the cost center Business unit.
- In the Item and dimension column: select Expense item.
- In the Item and dimension column: select the catalog item specific to the Expense item.