Overview

Based on the results of identified stock discrepancies (both as a result of the inventory count and during the fulfillment of regular warehouse operations), VMI adjustments are posted.

With the inventory adjustment (a warehouse management system document), the company can automatically fill VMI adjustments. Inventory adjustment documents are created and filled manually in other discrepancy cases.

It is necessary that the company reviews the contract terms and follows them to select a party that will bear costs related to the goods shortages.

As a result of creating VMI adjustment documents, available inventory data that indicates physical available inventory is updated.

Adjust VMI flowchart

Paths

How to review registered VMI shortages

1. Go to Purchasing, click Purchasing reports, and open the Vendor-managed inventory report under Purchasing.

2. Set a Period, a Company, and an Owner.

3. Click Generate.

4. In the To write off column, review the registered VMI shortages.

5. Save the report.

6. Specify a party that will bear costs related to the goods shortages.

7. Confirm your opinion with references to contract terms.

Paths

How to send notifications about VMI adjustments to vendors

1. Send a notification about VMI shortages and proposed stock adjustment postings to the vendor.

2. Use any communication tools: phone, email, mail, a self-service portal, or interfaces with external systems.

3. Record the communication in Business Interactions.

4. Receive a confirmation from the vendor.

How to create VMI adjustments w/o compensation

1. Go to Purchasing and then click VMI adjustment to register under Purchasing.

2. Set a Company and a Vendor.

3. Select one or several lines and click Create document.

4. In the Business transaction field, select VMI adjustment w/o compensation.

5. Fill the following fields: Vendor, Counterparty, Company, and Contract.

6. Click the More tab.

7. Fill the required fields.

How to create VMI adjustments with compensation

1. Go to Purchasing and then click VMI adjustment to register under Purchasing.

2. Specify a Company and a Vendor.

3. Select one or several lines and click Create document.

4. In the Business transaction field, select VMI adjustment with compensation.

5. Fill the following fields: Vendor, Counterparty, Company, and Contract.

6. Fill the Expense item and Expense dimension fields.

7. Click the More tab.

8. Fill the required fields.

How to fill VMI adjustment item data

1. In the VMI adjustment document, click the Goods tab.

2. Review the lines filled automatically.

3. Specify a Price for adjustment with compensation.

How to post VMI adjustments

1. In the VMI adjustment document, click Post and close.