Overview

Within the month-end check, all financial transactions must be posted in the period they took place. In general, you need to identify financial documents such as invoices, debit and credit notes, etc., actually issued during the month but not yet received by the company or not yet recorded in the system.

The process includes check of reference documents, pending vendor invoices registration before the last day of the closing month.

Another way to understand unaccounted financial documents is to check recent reconciliations of financial debt and transactions with counterparties containing any deviations.

As a result of the process, the month-end check of purchasing documents is performed.

Conduct period-end closing in purchasing flowchart

Paths

How to check vendor invoices pending registration in past periods

1. Go to Purchasing, then click Process invoices received under Purchasing.

2. In the Process invoices received workplace, click the To register purchase tab. Click the More actions → Configure list.

3. In the List options form, click the Filter tab, select the Shipment date field, define relevant period. Click Finish editing.

4. Check the list of reference documents, pending vendor invoice registration.

5. Escalate the problem with the delay in registering vendor invoice in the system to the responsible manager.

Paths

How to check open accounts reconciliations with vendors

1. Go to Treasury, then click AR/AP reconciliations under AR/AP offset. 

2. In the AR/AP reconciliations list, select the Reconciled with discrepancies in the status filter.

3. In the List options form, right-click on the Date column, click Set period, define a closing period.

4. Check the list of open accounts reconciliations pending processing.

5. Escalate the problem with the processing of discrepancies in system data related to vendor invoice  to the responsible manager.