Overview
The process is initiated by the receipt of payments into bank accounts and is relevant in cases where the company does not use bank EDI.
First, all payments are processed against AR/AP objects (or open items), which arise as a result of various business scenarios involving the receipt of cash from the customers, vendors and its counterparties. In this step, AR/AP objects are automatically assigned to the payment document, which allows you to immediately clear the debt for the payment amount.
The incoming payments from the customers and vendors, that can't be matched against exact items receivable, are processed as prepayments. In the future, such items of advance payments will be subject to debt offset procedures.
Payments not related to core operating activities with customers and vendors are processed separately. These payments contain a custom set of data that must be filled out manually. Clearing procedures of these payments against accruals also require individual attention.
As a result, incoming payments are processed.
Video guide
Process incoming payments flowchart
Paths
| Path | Treasury → Bank → Bank account payments |
|---|---|
| In-app link EN code |
e1cib/app/DataProcessor.DocumentsJournalBankAccountPayments
|
| In-app link RU code |
e1cib/app/Обработка.ЖурналДокументовБезналичныеПлатежи
|
How to register incoming bank payments based on open items
1. Go to Treasury, then click Bank account payments under Bank.
2. In the Bank account payments workplace, click Receivables hyperlink.
3. In the Bank account payments: Receivables workplace, enter the name of the Counterparty in the search box.
4. Use Search box to find exact amount, or document number.
5. Select the relevant open item, then click Register incoming payment.
6. In the Incoming payment - Bank account document, click the Main tab, check if the Transaction selected relevant to the case.
7. Enter Bank number and document Date, select the Processed by bank checkbox, enter the processing Date, select company Account.
8. Click the Payments details tab, check data, then Post the document.
How to register advance payments
1. Go to Treasury, then click Bank account payments under Bank.
2. In the Bank account payments workplace, click Incoming payment, then select the Customer payment transaction, or another one relevant to the case.
3. In the Incoming payment - Bank account document, click the Main tab, then select the Document type the payment was initiated.
Note
The following Document types are available:
- Payment order
- Collection order
- Payment request
- Payment warrant
4. Enter Bank number and document Date, select the Processed by bank checkbox, enter the processing Date, select company Account.
5. Select the Payer, select the Payer account, enter Amount received.
6. Click the Payments details tab, click the As a list view mode.
7. Open the AP/AP object selection menu, select a Contracts or Orders in the document type filter, find and select the item. Otherwise, leave the field blank.
8. Fill in Cash flow items, fill in Amount, fill in AR/AP amount, fill in VAT rate, then Post the document.
How to register other incoming bank payments
1. Go to Treasury, then click Bank account payments under Bank.
2. In the Bank account payments workplace, click Incoming payment, then select the Transaction relevant to the case:
- Transfer from another account
- Cash deposit to bank
- Loan repayment by employee
- Currency conversion
- Other payment
- Vendor refund
- Return from advance holder
- Non-transferred payment return
- Tax return
3. In the Incoming payment - Bank account document, click the Main tab, then select the Document type the payment was initiated.
4. Enter Bank number and document Date, select the Processed by bank checkbox, enter the processing Date, select company Account.
5. Select the Payer, select the Payer account, enter Amount received, and fill in other required fields.
6. Click the Payments details tab, fill in Cash flow items, fill in other required fields, then Post the document.