Overview

Here you will learn how to create an intercompany invoice.

Define special intercompany (transfer) prices to manage the profit margin in intercompany transactions.

An intercompany invoice initiates the payment process between group companies.

As a result of the process, the intercompany invoice is processed.

Process outgoing intercompany invoices flowchart

Paths

How to analyze billing due list

1. Go to Profitability & cost and then click Intercompany documents generation wizard under Tools.

2. Specify the Analysis period.

3. Click the Set filter hyperlink and set custom filters.

4. Click the Negative balance hyperlink.

5. In the Company demand for goods report, review the list of items to be purchased by the company from another company.

6. Go to Profitability & cost and then click Issue intercompany invoices under Intercompany.

7. Set the Period, Vendor, Customer, and Warehouse filters.

8. Review the list of reference documents awaiting the issue of intercompany invoices.

9. Drill down to the reference document and review the information.

How to create intercompany invoices automatically

By wizard

1. Go to Profitability & cost and then click Intercompany documents generation wizard under Tools.

2. Go to the Analyze whether to register doccuments step.

3. Specify the Analysis period.

4. Select the generation option: by months or by days.

5. Click the Set filter hyperlink and set custom filters.

6. Select the Receiving company and Recipient inventory type and click Next.

7. Go to the Set up batch document generation step.

8. Check that the settings comply with the Intercompany scheme settings. See also how to Set up intercompany supply schemes and terms.

9. Select the action type in the Generate field.

10. Click Next.

11. Go to the Goods for which prices are not set at the start date of analysis step.

12. Review the list of items.

13. Click Set prices to maintain the Prices.

14. Click Next.

15. Go to the Created documents page. The system will automatically create an Intercompany invoice and fill it.

16. Review the list of documents generated.

By references to register

1. Go to Profitability & cost and then click Issue intercompany invoices under Intercompany.

2. Select the reference document and click Create document. The system will automatically create an Intercompany invoice and fill it with:

• Items and quantities in accordance with the reference warehouse document.
• Prices and other information in accordance with the applicable price list.

Paths

How to create intercompany invoices manually

1. Go to Profitability & cost and then click Intercompany sales documents (all) under Intercompany.

2. Click Create → Customer invoice — Intercompany → Direct sale — Intercompany.

3. In the Customer invoice — Intercompany document, click the Main tab.

4. Select the Direct sale — Intercompany transaction.

5. Select the Vendor and the Customer.

6. Select the Contract. See how to Maintain intercompany contracts.

7. Select the Price type.

8. Select the Warehouse.

9. Click the Goods tab.

10. Click Fill → Select by stock balance of sender.

11. In the Pick goods by stock form, select available Items, enter the Quantity required, and click Add to document.

12. Review the information about items, quantity, price, and VAT rate.

13. Click the More tab.

14. Review or fill the accounting settings and post the document.

Paths

How to review open AR/AP items

1. Go to Profitability & cost → Profitability and cost reports and then click Intercompany AR/AP open items under Intercompany.

2. Click Settings.

3. Click the Filters tab.

4. Specify the Period and select the Customer and Seller companies.

5. Click the Structure tab.

6. Select the AR/AP document.

7. Click Generate.

8. Review the information about the open items between the group companies. 

9. Drill down into the AR/AP document to review the information.

How to allocate prepayments manually

1. Go to Profitability & cost and then click Intercompany sales documents (all) under Intercompany.

2. Open the Customer invoice – Intercompany document and click the Main tab.

3. Click Payment offset for On the sender part or On the recipient part.

4. In the Payment offset workplace, click the Other prepayments tab.

5. Select the open AR/AP objects.

6. Click Offset/transfer advance and see the list of open items to be cleared here.

7. Click Offset.

How to issue invoices to customers

1. Click Print and choose a print form.

2. Print the invoice and send it to the customer.