Overview

Here you will learn how to initiate and monitor the budget process to effectively manage the financial planning (budgeting) cycle for the next planning horizon.

With all the necessary preparations made, you can start the actual financial forecasting cycle, followed by briefing various departments involved.

Specify sequence and timing of each process step and carefully monitor the results.

As a result of the process, budgeting process steps are specified, assigned, and scheduled.

Schedule and follow up budgeting process flowchart

Schedule and follow up budgeting process

(v.0)

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Paths

Path

Budgeting and planning → Settings and catalogs → Budgeting → Budgeting models

In-app link EN code

e1cib/list/Catalog.BudgetingModels

In-app link RU code

e1cib/list/Справочник.МоделиБюджетирования

How to set up budgeting process

1. Go to Budgeting and planning → Settings and catalogs and click Budgeting models under Budgeting.

2. Open the Budgeting models document and go to the Budget process tab.

3. Select the Frequency.

4. Define the option to manage the budgeting process.

How to specify planning process steps

1. Go to Budgeting and planning → Settings and catalogs and click Budgeting process route under Budgeting.

2. Select the Budgeting model.

3. Click Create group.

4. Specify the group Description.

5. Set the planning Schedule.

6. Click Save and close.

7. Select the step group and click Create to generate the planning task (step).

8. Go to the Main tab of the Budgeting step document.

9. Specify the working name in the Description field.

10. Select whether you want to complete the task manually or automatically.

11. Specify the Assignee.

12. Set the Sequence and Duration of the task.

13. Select the Action. 

Note

Budget entry means creating the Budget entry forms document with the budget type, scenario, and dimensions specified in the settings.

Plan entry means creating the Sales forecast, Production plan or Purchase plan document depending on the type of plan specified.

Budget approval means approving Budgets entry forms or Plans submitted for approval.

Set values for non-financial items helps you to enter non-financial indicator values. You can use templates if needed.

Step group repetition means repeating the selected group of steps within a scenario, company, or business unit.

14. Click Settings actions are unspecified, assign the applicable Scenario, and specify any other information.

For the sales and operations planning scenario:

1. Select the Plan type.

2. Select the planning Scenario.

When you create a Planning scenario, you specify a Plan type for it. If the selected plan type matches the specified scenario, the system automatically fills in the Plan profile and Budget flow item fields.

15. Add details to the Task description field.

16. Click Save.

17. Go to the Attachments tab of the Budgeting step document.

18. Add source documents or additional instructions for assignees.

19. Go to the Main tab of the Budgeting step document.

20. Click Save and close.

Paths

Path

Budgeting and planning → Budget process → Budgeting processes

In-app link EN code

e1cib/list/Document.BudgetingProcess

In-app link RU code

e1cib/list/Документ.ПроцессПодготовкиБюджетов

How to start planning process

1. Go to Budgeting and planning and click Budgeting processes under Budget process.

2. Go to the In progress tab.

3. Click Create. 

4. Choose the budgeting Model and Step group. The system automatically fills in the Period.

5. Go to the Processes (Not started) tab.

6. Check the list of tasks.

7. Click Run.

The system sends tasks to assignees. The assignee sees the list of tasks in the My budget tasks workplace.

Paths

Path

Budgeting and planning → Budget process → Budgeting process schedule

In-app link EN code

e1cib/app/Report.BudgetingProcessmonitor

In-app link RU code

e1cib/app/Отчет.МониторБюджетныхПроцессов

How to follow up planning process

1. Go to Budgeting and planning and click Budgeting process schedule under Budget process.

2. Click Set up to change the report settings.

3. Select the Budgeting model.

4. Select one of the Report options:

  • Budget process overview
  • Tasks by period
  • Tasks by assignees

5. Select a view type:

  • Plan
  • Actual
  • Planned - actual

6. The Actual and Planned - actual views will show the current state of the tasks. Review designations at the bottom of the report.

7. Click Close and generate.

8. Analyze the current state of forecasting process steps.

9. Click Tasks in progress: overdue: to review the list of current process tasks with assignee names, deadlines, and calculated overdue periods.

10. Open the Budget task from the report form.

11. Click Create linked task if changes to tasks or their additional allocation to assignees is required.

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