Overview
Payment terms are defined when the items, quantity, and prices are defined in the sales order. The process is used for both types of business-scenario: sales with credit payments and sales with advance payments.
Within this process, you need to fill out payment terms, which include the payment schedule, methods, steps. Standard terms of sales are usually offered to all customers by default. Having terms of sales selected, the sales order gets in standard payment terms.
Special terms of sales are, typically, designed for loyal and VIP customers.
In some cases, custom payment terms are applied manually.
As a result of this process, the payment terms for the sales order are defined.
Video guide
Define payment schedule flowchart
Paths
| Path | Sales → Sales management → Sales orders |
|---|---|
| In-app link EN code |
e1cib/list/Document.SalesOrder
|
| In-app link RU code |
e1cib/list/Документ.ЗаказКлиента
|
How to apply payment terms from standard terms of sales
1. Go to Sales, click Sales orders under Sales management.
2. Open the required Sales order document and click the Main tab.
3. Click on Terms of sales and open list for selection.
4. Select the Standard in the Type filter.
5. Review the list of standard Terms of sales available for the customer and select the relevant one.
6. In the Main tab, click the Payment hyperlink.
7. In the Payment rules form, check if the AR/AP accounting, Payment schedule, Payment method, and Bank account fields are filled based on the Terms of sales.
8. Click Fill in by schedule.
9. Check the data in the Period, the Calculate from, the Payment date, the % of payment, the Payment amount columns.
10. Click Apply and post the document.
How to apply payment terms from specific terms of sales
1. In the Sales order document, click the Main tab.
2. Click on Terms of sales and open list for selection.
3. Select the Special in the Type filter.
4. Review the list of special Terms of sales available for the customer and select the relevant one.
5. In the Main tab, click the Payment hyperlink.
6. In the Payment rules form, check if the AR/AP accounting, Payment schedule, Payment method, and Bank account fields are filled based on the Terms of sales.
7. Click Fill in by schedule.
8. Check the data in the Period, the Calculate from, the Payment date, the % of payment, the Payment amount columns.
9. Click Apply and post the document.
How to customize payment terms
1. In the Sales order document, click the Main tab.
2. Click the Payment hyperlink.
3. In the Payment rules form, fill in the AR/AP accounting → Order for debt and prepayment.
4. Select the Payment schedule.
5. Select the Payment method → Bank account.
6. Select the Bank account.
7. Click Fill in by schedule.
8. Check the data in the Period, the Calculate from, the Payment date, the % of payment, the Payment amount columns.
9. Make changes in payment steps, if it is required by the scenario. Select the Payment before supply or Payment before shipment for scenarios with advance payments. Select the Payment after shipment or Payment regardless of shipment for scenarios with credit payments.
10. Click Apply and post the document.