Overview
In this process, contracts with customers are created and maintained. If a contract already exists, you might only need to update it.
Some details are filled automatically based on data about the customer and the sales opportunity.
As a result of the process, the contract with the customer will be created and maintained.
Maintain contracts with customers flowchart
Paths
| Path | Sales → Sales master data → Contracts with customers |
|---|---|
| In-app link RU code |
e1cib/list/Catalog.CounterpartyContracts
|
| In-app link EN code |
e1cib/list/Справочник.ДоговорыКонтрагентов
|
How to check for contracts with customers
1. Go to Sales and then click Contracts with customers under Sales master data.
2. In the Current status field, select Valid.
3. Select a Counterparty.
4. Click More actions → Configure list and set the additional filter for the Transaction field.
5. Review the list of contracts.
Paths
| Path | Sales → Sales master data → Customers |
|---|---|
| In-app link RU code |
e1cib/list/Catalog.Partners
|
| In-app link EN code |
e1cib/list/Справочник.Партнеры
|
How to create new contracts with customers
1. Go to Sales and then click Customers under Sales master data.
2. Select a line, click 
, and select Contract. The system will automatically create and fill key fields, such as Customer, Counterparty, Company, Contact person, and other.
How to fill header information in contracts
1. Open the Contract document.
2. In the Status field, select Not approved.
3. In the Description field, enter the current name.
4. Select a Company account and a Customer account.
5. Select a Business unit and an Employee who is responsible for the contract.
6. Select a Contract group.
How to define default AR/AP settings
1. In the Contract document, go to the AR/AP settings tab.
2. Select an AR/AP item.
Note
You can select from the following options:
- Contract for debt and prepayment.
Under this option, Prepayment (payments without invoices) and Payment by invoice will be assigned and cleared on the Contract level.
- Order for debt and prepayment.
Under this option, Prepayment (payments without invoices) will be automatically assigned and cleared on the Order level, and Payment by invoice will be assigned and cleared on the Invoice level.
- Invoice for debt, Contract for prepayment.
Under this option, Prepayment (payments without invoices) will be automatically assigned and cleared on the Contract level, and Payment by invoice will be assigned and cleared on the Invoice level.
- Invoice for debt, Order for prepayment.
Under this option, Prepayment (payments without invoices) will be automatically assigned and cleared on the Order level, and Payment by invoice will be assigned and cleared on the Invoice level.
- Invoice for debt, Payment for prepayment.
Under this option, Prepayment (payments without invoices) and Payment by invoice will be assigned and cleared on the Invoice level.
3. Select the default Currency for AR/AP transactions under the contract.
4. If the contract currency differs from the functional currency, select the Foreign currency transaction check box.
How to define default accounting settings
1. In the Contract document, go to the AR/AP settings tab.
2. Select the Determined by the specified value check box and select a VAT taxation option for all the transactions under the contract.
Or select the Determined in orders and invoices check box to disable auto-filling of the default value.
3. Select a VAT rate for payments.
4. Go to the Accounting information tab.
5. Select an AR/AP accounting group.
6. Select a Cash flow item.
7. Select a Line of business.
How to set up contracts for company branches
1. In the Contract document, go to the AR/AP settings tab.
2. Select the Centralized contract check box.
3. Click the Available to branch offices hyperlink and click Fill to fill the list of branches.
4. Select the Transfer and offset of payments between branch offices is allowed check box if applicable.
5. Select the Allow working with subsidiaries check box.
How to set up fixed contracts with a fulfillment schedule
1. In the Contract document, go to the AR/AP settings tab.
2. Select the Contract for debt and prepayment AR/AP item.
3. Select the Contract amount is fixed check box and enter the amount for the entire contract.
4. In the Order fulfillment schedule is defined by field, select Contract with customer.
5. Save the document.
6. Click the Not specified hyperlink.
In the Contract schedule document:
1. Add a new line and fill the schedule of Payments and Shipment (delivery).
The system automatically controls whether the information is complete by totals.